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An honest comparison of Bid Refinery and DeepRFP on pricing, UK public sector focus, and core bid writing features.
| Feature | Bid Refinery | DeepRFP |
|---|---|---|
| Primary market | UK public sector | US/global RFP market |
| UK tender terminology | Native (PQQ, ITT, SQ, G-Cloud) | Limited |
| Tender document analysis | Full PDF/DOCX extraction | RFP document parsing |
| Evidence library | Built-in with version control | Limited |
| Team collaboration | Pro plan | Available |
| Pricing transparency | Published on website | Contact for pricing |
| Free tier | Yes (Starter) | Trial only |
| UK GDPR / data residency | UK-focused infrastructure | US-based |
DeepRFP is an AI-assisted proposal writing tool primarily designed for the US market and global enterprise RFP processes. It offers content generation, question-answer matching, and team collaboration features. It has built a strong reputation among US-based proposal teams.
Bid Refinery is built specifically for UK bid writers and procurement teams responding to public sector tenders. It covers the full workflow from tender analysis through to submission — including UK-specific document types (PQQ, ITT, SQ, DPS), gate criteria flagging, social value requirements, and evidence-grounded drafting.
This is the most significant practical difference between the two tools.
DeepRFP is designed for the US RFP market. UK procurement terminology — Pre-Qualification Questionnaires, Selection Questionnaires, Invitations to Tender, G-Cloud, Dynamic Purchasing Systems — is not native to the product. Teams using DeepRFP for UK public sector work typically need to adapt their workflow significantly.
Bid Refinery was built from the ground up for UK public sector bidding. The requirement extraction logic, section classification, compliance checking, and export formats are all designed around how UK procurement actually works — including the Social Value Act, the PCR 2015, and framework-specific requirements.
DeepRFP parses RFP documents to extract questions and requirements. The output is oriented towards RFP question-answer formats common in US procurement.
Bid Refinery extracts full requirements from UK tender packs (PDF, DOCX, XLSX), identifies gate criteria and mandatory requirements, builds a section plan, and flags items that need manual review. It handles the multi-document structure common in UK tender packs (ITT document, specification, pricing schedule, appendices).
DeepRFP has content management features that allow teams to store and reuse previous responses. The focus is on response reuse rather than original evidence management.
Bid Refinery has an evidence library designed for UK bid teams: upload case studies, capability statements, CVs, policies, and accreditation documents. The library is version-controlled, with approve/deprecate workflows so teams know which content is current and approved.
DeepRFP does not publish pricing on its website. Prospects need to contact the sales team for a quote, which indicates an enterprise-focused sales model.
Bid Refinery publishes all pricing on its pricing page. The Starter plan is free with no credit card required. Pro pricing is published transparently.
For UK public sector work, data residency is often a procurement requirement or buyer expectation.
DeepRFP is a US-based company. Data handling for UK GDPR purposes requires review of their data processing agreements and sub-processor disclosures.
Bid Refinery is built with UK data handling in mind. Review the DPA for specifics.
For UK bid writing, the domain specificity of the tool matters significantly. A general RFP tool adapted for UK public sector will require more manual workflow adjustment than a tool built for it natively. If your pipeline is UK public sector, that difference compounds over hundreds of responses.
No credit card required. Upload a tender, analyse requirements, and generate a first draft in minutes.
Start free workspaceCompetitor information sourced from public documentation. Features and pricing change frequently — verify with each vendor before purchasing.